Appointment Reminder Results Statuses and Meanings

This article describes what reminder results you might see after you run an appointment reminder job in the 1800 Notify system.

Status

What it Means

Appointment confirmed

The person pressed 1 to confirm their appointment via a phone call.

 

Appointment confirmed (Y / Si)

The patient replied “Y” or “Si” to confirm their appointment via text.

Transfer to Office

The patient answered the call then pressed 2 to talk to someone in your office.  They may have wanted to cancel, reschedule or simply have questions.

Person answered

Someone answered the phone and listened to the message or simply answered said Hello and hung up.

* If you see this, then you want to speak to the patient to make sure they know to press 1 to confirm their appointment before they hang-up their phone – they can press 1 at any time.

 

Text Message Sent

A text message SMS (Short Message Service) was delivered, but no reply received by the time you are viewing the report.

* Note: A patient could reply AFTER you receive the report to confirm, but it would not show up on your report from earlier.

Left message

A voice reminder call message was left on an answering machine or voice mail after our system heard the “BEEP.”

Busy or no answer

The person was not reachable after a 4 tries (phone had busy signal, other error signal, or simply no answering machine on this number).  We usually wait 15 minutes between re-tries, so over 45 minutes we tried them 4 times.

* If you see this status, then most likely, this is a bad phone number for this patient – it’s good to ask them “We weren’t able to reach you, is _____________ your best phone number?”

 

Invalid / Missing phone

If the patient has no phone number or it is missing digits (e.g. the area code, then we cannot make the call)

Ask the patient for their phone number next time they come in for a visit. 

Cancelled by Rules

This reminder was cancelled by our system and not delivered to the patient for any number of reasons.  Examples include: This was a TEXT only reminder and the patient did not have a phone number capable of receiving a text (e.g. they had a land line phone), this reminder was for another clinic (not yours), this appointment was already cancelled or rescheduled, this was a reminder for a specific appointment type for which you did not want us to send a reminder.

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